Attendee Policies

Anti-Discrimination and Anti-Harassment

ACNM prohibits harassment or discrimination in any form by or against an employee, exhibitor, vendor or attendee. The ACNM Anti-Discrimination and Anti-Harassment Policies can be found here: http://www.midwife.org/acnm/files/ccLibraryFiles/Filename/000000007093/ACNM-Antidiscrimination-and-Harrassment-Policy-07-2018.pdf

Attendee Conduct

  • Selling and/or marketing activities are reserved exclusively for registered exhibitors and can only be conducted from an exhibit booth space
  • Annual meeting attendees that plan to sell and/or market products can only do so from an exhibit booth in the Industry Exhibit Hall. To secure a paid exhibit booth space, visit http://annualmeeting.midwife.org/boothinfo/
  • At the sole discretion of ACNM, attendees found in violation of this requirement may be escorted from the meeting and have all meeting privileges revoked without a refund of fees paid.

Attendees must respect commonsense for public behavior, personal interaction, common courtesy and respect for private property. Harassing or offensive behavior will not be tolerated. ACNM reserves the right to revoke, without refund, the membership, and/or exhibition space and registration credentials of any attendee not in compliance with this policy. Persons finding themselves in a situation where they feel their safety is at risk or who become aware of an attendee not in compliance with this policy should immediately locate the nearest member of security, or staff member, so that the matter can be handled in an expeditious manner.

Cell Phones

Out of respect for presenters, cell phone should be placed on vibrate or turned off in all education sessions.

Badge Information and Mailing Address

Badges are issued based upon the information included on the registration form. Indicate your name as you would like it to appear on your badge. Include CNM, CM, SNM, or other certifications as appropriate. Non-midwives should indicate highest degree or title. Designate the school, hospital, service, organization, or other place of employment as you want it to appear on your badge. If professional title and/or organization are left blank, no designations will appear. Under no circumstance is an attendee with a name badge permitted to give the badge to another individual who is or is not a paid attendee at the meeting. Fraudulently allowing an individual to gain access to events and/or exhibits by using another’s credentials is grounds for immediate removal of all parties from the meeting. Correspondence will be sent to the e-mail address you provide on the registration form. Attendees are always required to show their badge if requested to do so.

Ticketed Events

Certain events require attendees to have a ticket, you may be requested to present your ticket to gain entrance into the event, in the situation where the room is full, and you do not have a ticket you will not be permitted to enter. If you are interested in attending a ticketed event be sure to pre-register in advance and have your ticket to show at the door.

Classification and Fees

Find your classification and input corresponding code and registration fee on the registration form. Current paid members of the American College of Nurse-Midwives may register under active member, active supporting, or student/associate member. All other registrants must choose between non-member or non-member student. Students, both ACNM members and non-members, qualify for reduced rates only if enrolled as a student in an ACME accredited midwifery program. Anyone may register at the one-day registration rate. If you are planning to attend a business meeting only, you may register onsite with a current membership card and photo identification. Early bird registration offers the best savings. If you miss this deadline, you can still qualify for advance registration. After the advanced registration deadline, the online system will be closed, all registrations will be processed onsite and onsite fees will be charged.

Payment

Checks (made payable to ACNM), VISA, AMEX, Discover, and MasterCard are acceptable forms of payment. Full payment must be received in order for registration to be processed. Registration is guaranteed only after your VISA, MasterCard, AMEX, Discover or Mastercard has been approved or your check has cleared. If your credit card is declined or your check is returned, ACNM reserves the right to cancel registration if an alternate approved payment is not supplied. Please be advised that ACNM is not responsible for checks or letters lost or delayed in the mail

Registrants requiring authorization from the government or other agencies to attend the Annual Meeting may submit copies of approved purchase orders, vouchers, or other official documents with the registration form and register at the discounted rates.

Event Cancellation

Due to circumstances beyond our control, the American College of Nurse-Midwives may elect to cancel the Annual Meeting. These circumstances may include but are not limited to disaster, severe weather, civil commotion or government laws or regulations. In the event of such cancellation, all Annual Meeting registrants will be notified by email at the address noted in the ACNM database; and registration fees will be refunded in full. Other costs incurred by the registrant, such as airline or hotel penalties, are the responsibility of the registrant.

Meeting Cancellation

All cancellation notices must be submitted to events@acnm.org. or via the cancellation request form http://annualmeeting.midwife.org/meeting-policies/meeting-cancellation-form/. Registrants may expect to receive refunds 4 to 6 weeks after the conclusion of the Annual Meeting. A $95 cancellation fee will be assessed for all registration cancellations received on or before March 5th. Between March 8th and May 18th, a fee of 50% of the registration fee will be assessed. After May 18th, no cancellation refunds will be granted. Fees paid for optional tickets, guest tickets and workshops are non-refundable. No refunds will be issued for any missed sessions or events including sessions missed due to travel delays. In the event of a workshop cancellation, ACNM will reassign attendees to another workshop at an equal value or issue a refund. Under no circumstances are refunds issued on-site during the meeting. Refunds are issued the same way payment was received (refunded to credit card or by check) unless you are notified otherwise.

No-Shows

Refunds will not be granted for no-shows (registrants who do not attend the conference with no prior notice of cancellation).

Workshops

Workshops require additional fees (unless otherwise indicated), pre-registration, and prepayment. ACNM makes financial obligations based on the number of tickets sold, therefore, we cannot refund tickets unless the event is cancelled. In the event of a workshop cancellation, ACNM will reassign you to another workshop of your choice at an equal value or issue a refund. All refunds will be processed no later than 6 weeks after the conclusion of the Annual Meeting.

Non-Smoking Policy

Smoking is not permitted in public areas such as the hotel lobby or the expo area or where prohibited.

Guest Tickets

Guests and spouses are welcome to visit the Exhibit Hall and attend the Midwifery Celebration Party. You may purchase guest tickets in advance on the registration form, or onsite. Fees paid for guest tickets are non-refundable.

Privacy Policy

Annual Meeting registration lists, including the registrant’s name, postal mailing address, and phone number, are available for sale to exhibitors in advance of and after the Annual Meeting. In addition, certain personal information, including the registrant’s name, postal mailing address, phone number, hospital/practice affiliation, and practice focus, is available at the Annual Meeting to exhibitors through a “lead retrieval system” mechanism. For additional information, please refer to the entire ACNM’s Privacy Policy by visiting http://www.midwife.org/Privacy-Policy.

Private Meeting

ACNM’s Annual Meeting is a private meeting. ACNM reserves the right to control space and ask people to leave the meeting who are not qualified to attend or who cause disruptions at ACNM’s sole discretion.

Children

Children under the age of 16 are not permitted in educational sessions or the Expo. Children and young adults over the age of 16 must be registered as guests and wear a badge. To accommodate nursing mothers the following will apply:

  • Expo Attendance: Nursing infants 12 months and under will be allowed in the exhibit hall during show hours only and must always be carried in the arms or front baby carrier* .
  • Education Session: To provide all attendees with an optimal learning environment, children under the age of 16 are not permitted in the education sessions. Exceptions to this rule will be made for nursing mothers and their infants 12 months or younger only.
  • Exhibitors: Exhibitor booth staff must be registered as such and be 18 years or older. The nursing infant rule does not apply to exhibitors. No child under the age of 18 may be in an exhibit booth during set-up, tear-down or show hours. Anyone in violation of these rules will have their booth closed and will not be provided a refund.
  • Childcare is not available at the meeting; however, your hotel concierge may be able to assist you.

The following guideline has been approved for the Annual Meeting. We request that should you decide to bring children under the age of 16 that they be never left unattended at the meeting and that you take full responsibility for their safety and well-being. Your support and compliance are appreciated. Violation of these policies could result in revocation of meeting registration and removal from the meeting.

*A front baby carrier is a carrier where the baby is affixed to the front of the mother’s chest, and she still has use of one or both hands to go about business. Some of these can be affixed with buckles and clasps, where others are cloth.

Continuing Education Accreditation and Research Policies

Attending the ACNM Annual Meeting is one of the best ways to learn about developments in midwifery and women’s health and earn CEUs. Participants can earn as many as 20 hours of credit. Preregistration for education sessions is not required, and admission will be on a first-come, first-served basis. Many sessions will also be recorded and will be available free to attendees in the ACNM online learning centerhttp://midwife.org/Online-Learning-Center.

Continuing Education Units

ACNM CEUs are accepted for the American Midwifery Certification Board (AMCB) Certification Maintenance Program (CMP) and the National Certification Corporation (NCC) for Obstetric, Gynecologic, and Neonatal Nursing. Other professional groups may recognize ACNM CEUs as well; non- CNMs/CMs should check with their certifying and licensing agencies.

Research Policies

ACNM and the Division of Research (DOR) have established a policy for the distribution of research surveys at the Annual Meeting and other ACNM functions. If you plan to collect data from ACNM members, please review the policy. Data collection activities that have not been approved in advance by the DOR are not permitted. View the policy here. (http://www.midwife.org/acnm-research-guidelines)

Reproduction Policy

ACNM reserves any and all its rights to materials presented at the Annual Meeting, including Posters and Scientific Exhibits. Reproductions of any kind, by any person or entity, without prior written permission from the College, are strictly prohibited. Prohibited reproductions include but are not limited to, audiotapes, videotape, and/or still photograph. Persons violating this policy may have their badge confiscated and will be escorted from the meeting. No unapproved surveys, handouts, or literature may be distributed at the meeting.

Photography Release

On occasion ACNM uses photographs and videos of meeting events in their promotional materials. Unless the permission is revoked in writing to ACNM, by virtue of attendance, all meeting attendees agree to use their likeness in such materials.

Alcoholic Beverages

ACNM’s official policy regarding the minimum age for alcohol consumption is the age applicable to the jurisdiction of the event venue.

Lost and Found

ACNM is not responsible for items lost during the meeting, nor is ACNM responsible for returning found items to attendees.

Housing Policy

In an effort to support our host city of Maryland, demonstrate effective practices in room block management, and keep registration fees lower, you can save $200 USD on your registration fee by staying within the official ACNM housing block – Gaylord National Resort and Convention Center, (additional hotels to be listed).The deadline to book a hotel reservation TBD. Attendees other than local, drive-in attendees who do not require housing that have not booked a hotel room in the official 64th ACNM Annual Meeting & Exhibition housing block by the time the conference is over, will be charged $200 USD immediately following the conference. Attendees who share hotel rooms must include all names on the hotel reservation in order to meet the requirement. Please direct any questions on the policy to events@acnm.org.