Attendee Policies

Anti-Discrimination and Anti-Harassment

ACNM prohibits harassment or discrimination in any form by or against an employee, exhibitor, vendor or attendee. The ACNM Anti-Discrimination and Anti-Harassment Policies can be found here.

Attendee Conduct

Selling and/or marketing activities are reserved exclusively for registered exhibitors and can only be conducted from an exhibit booth space.
Midwifery attendees and Affiliates planning to sell products must register for a table in the Midwifery Market. (see Prospectus)
At the sole discretion of ACNM, attendees found in violation of this requirement may be escorted from the meeting and have all meeting privileges revoked without a refund of fees paid.

Attendees must respect commonsense for public behavior, personal interaction, common courtesy and respect for private property. Harassing or offensive behavior will not be tolerated. ACNM reserves the right to revoke, without refund, the membership, and/or exhibition space and registration credentials of any attendee not in compliance with this policy. Persons finding themselves in a situation where they feel their safety is at risk or who become aware of an attendee not in compliance with this policy should immediately locate the nearest member of security, or staff member, so that the matter can be handled in an expeditious manner.

Electronic Devices

As a courtesy to meeting attendees, electronic devices must be operated in silent /vibrate mode within educational sessions; devices that beep, ring, etc. are prohibited. Cell phone conversations are not permitted in meeting rooms.

Badge Information

Badges are issued based upon the information included on the registration form. Indicate your name as you would like it to appear on your badge. Include CNM, CM, SNM, or other certifications as appropriate. Non-midwives should indicate highest degree or title. Designate the school, hospital, service, organization, or other place of employment as you want it to appear on your badge. If professional title and/or organization are left blank, no designations will appear. Under no circumstance is an attendee with a name badge permitted to give the badge to another individual who is or is not a paid attendee at the meeting. Fraudulently allowing an individual to gain access to events and/or exhibits by using another’s credentials is grounds for immediate removal of all parties from the meeting. Correspondence will be sent to the e-mail address you provide on the registration form. Attendees are always required to show their badge if requested to do so.

*Registrants and guests must wear badges to attend all sessions and functions.

Ticketed Events

Certain events require attendees to have a ticket, and you may be requested to present your ticket to gain entrance into the event. If an event room is full and you do not have a ticket, you will not be permitted to enter. If you are interested in attending a ticketed event, be sure to register in advance and have your ticket ready to show at the door.

Classification and Fees

Current paid ACNM members may register under Active member, Active-Supporting, Lifetime member, or Student/Associate member. All other registrants must choose between Non-member or Non-member Student. Students, both ACNM members and non-members, qualify for reduced rates only if enrolled as a student in an ACME-accredited midwifery program.

Payment

Payments can be made online by credit card. Registrations received on or after October 10th, 2025 will be charged the on-site fee.

Registration Confirmation

Name badges and tickets will not be mailed. Attendees who pre-registered on or before October 10th, 2025, will receive a confirmation email within 48 hours of receipt of payment. If you do not receive your confirmation within five business days, please call the number listed above. The confirmation email is your official document and must be presented onsite collect your badge, materials, and tickets. Please be sure to bring your confirmation email with you to Palm Springs.

Registration Cancellation

Refunds and cancellations will be assessed as a $75 processing fee. Cancellations and changes for the annual meeting must be made in writing and received by August 8th, 2025. No refund will be issued after this day. ACNM cannot be made responsible for cancellations due to family emergencies, health-related issues, airline schedule changes or weather conditions. Send refund requests to ACNM@eventpowersupport.com.

Attire

Business casual. As the meeting room temperature varies, please bring a jacket or sweater to the meeting rooms.

No-Shows

Refunds will not be granted for no-shows. Speakers who fail to show up for their presentation without contacting ACNM@eventpowersupport.com of cancellation will not be permitted to present at any ACNM-sponsored meeting for two years following the “no-show”.

Workshops

Workshops require additional fees (unless otherwise indicated), pre-registration, and prepayment. ACNM makes financial obligations based on the number of tickets sold, therefore, we cannot refund tickets unless the event is cancelled. In the event of a workshop cancellation, ACNM will reassign you to another workshop of your choice at an equal value or issue a refund. All refunds will be processed no later than 14 days after the conclusion of the Annual Meeting.

Non-Smoking Policy

Smoking is not permitted in public areas such as the hotel lobby or the expo area or where prohibited.

Guest Tickets

Guest registrations are available to non-midwifery attendees for purchase. Your guest will have access to the General Sessions, the Exhibit Hall, and the Awards Celebration. You can register a guest online before the meeting or onsite at the ACNM Registration Desk. Guest limit per registrant is two.

Privacy Policy

Annual Meeting registration lists, including the registrant’s name, postal mailing address, and phone number, are available for sale to exhibitors in advance of and after the Annual Meeting. In addition, certain personal information, including the registrant’s name, postal mailing address, phone number, hospital/practice affiliation, and practice focus, is available at the Annual Meeting to exhibitors through a “lead retrieval system” mechanism. For additional information, please refer to the entire ACNM’s Privacy Policy.

Private Meeting

ACNM’s Annual Meeting is a private meeting. ACNM reserves the right to control space and ask people to leave the meeting who are not qualified to attend or who cause disruptions at ACNM’s sole discretion.

Children

Accompanying children 17 years of age or younger may access the exhibit hall and social events free of charge, not including food and beverage. Children are not required to pay the guest registration fee and are not permitted in educational sessions. A registered adult must always accompany children Strollers are not permitted in the exhibit hall. You may arrange childcare service through your hotel’s guest services department.

For admittance to the exhibit hall and social events, individuals 18 years of age and over are required to pay the guest registration fee.

Continuing Education and Research Policies

Attending the ACNM Annual Meeting is one of the best ways to learn about developments in midwifery and women’s health and earn CEs. Pre-registration for education sessions is not required, and admission will be on a first-come, first-served basis.

Continuing Education Credits

ACNM CEs are accepted for the American Midwifery Certification Board (AMCB) Certification Maintenance Program (CMP) and the National Certification Corporation (NCC) for Obstetric, Gynecologic, and Neonatal Nursing. Other professional groups may recognize ACNM CEs as well; non-CNMs/CMs should check with their certifying and licensing agencies.

Research Policies

ACNM and the Division of Research (DOR) have established a policy for the distribution of research surveys at the Annual Meeting and other ACNM functions. If you plan to collect data from ACNM members, please review the policy here. Data collection activities that have not been approved in advance by the DOR are not permitted.

Reproduction Policy

ACNM reserves any and all its rights to materials presented at the Annual Meeting, including Posters and Scientific Exhibits. Reproductions of any kind, by any person or entity, without prior written permission from the College, are strictly prohibited. Prohibited reproductions include but are not limited to, audiotapes, videotape, and/or still photograph. Persons violating this policy may have their badge confiscated and will be escorted from the meeting. No unapproved surveys, handouts, or literature may be distributed at the meeting.

Media Release

Credentialed media attend the ACNM Annual Meeting to cover stories for consumer, trade and other media outlets, and are easily identified by their press ribbons. Media has access to all general sessions and limited access (at the discretion of speakers) to Workshops and Concurrent Sessions. Media may use hand-held audio recorders and still cameras; moving video recording is also permitted with the permission of the presenter(s). The permitted in meeting rooms. exception to this policy is that an exhibit may not be photographed or videotaped without the permission of the authorized exhibitor. Annual meeting attendees who have questions about the ACNM’s media policies are welcome to contact ACNM@eventpowersupport.com.

Photography

ACNM official photographers will be present at the meeting. Your picture may be used in future promotional materials.

Alcoholic Beverages

ACNM’s official policy regarding the minimum age for alcohol consumption is the age applicable to the jurisdiction of the event venue.

No Smoking Policy

ACNM promotes a non-smoking policy at all its educational sessions and social events. The Renaissance Palm Springs is a smoke-free facility.

Lost and Found

ACNM is not responsible for items lost during the meeting, nor is ACNM responsible for returning found items to attendees.

Housing Policy

In an effort to support our host city, demonstrate effective practices in room block management, and keep registration fees lower, ACNM encourages attendees to stay within the official ACNM housing block at designated hotels in Palm Springs. View the Hotel & Travel page for more information. Housing details and deadlines will be added in the coming weeks.

Copyright Materials Policy

The information and materials displayed and presented during this meeting are the property of the American College of Nurse-Midwives and the presenter and cannot be photographed, copied, photocopied, transformed to electronic format, reproduced, or distributed without written permission of the American College of Nurse-Midwives and the presenter. Use of the ACNM name or logo in any fashion by any commercial entity for any purposes is expressly prohibited without the express written permission of the American College of Nurse-Midwives.

Special Accommodations

Advance notification is essential for the ACNM to serve you better, check off the appropriate box online, please be sure to complete the appropriate field. Should you have any questions about your participation, please contact ACNM@eventpowersupport.com.